Access to Student Records

The South Winneshiek Community School District collects and maintains records on each student in order to facilitate the instruction, guidance and educational progress of the student. The records contain information about the student and his/her education and may include but are not limited to the following types of records: identification, data, attendance data, record of achievement, family background data, aptitude tests, educational and vocational plans, honors and activities, discipline data, objective counselor or teacher ratings and external agency reports. The records of each student are generally located in the school building, where he or she is attending. The person in charge of record maintenance for each school building will note in the student’s other records or any exception. The name and position of the person responsible for maintenance of student records for each school building is listed below: Elementary/Middle School Jason Halverson, 563-532-9365, Brennan Williams, HS Principal/Superintendent, 563-562-3226. The following persons, agencies and organizations may have restricted access to student records without prior written consent of the parent or student over the age of 18 years. Any other access to student records shall be only upon written consent or upon court order or legally issued subpoena.
A. School officials and teachers with a legitimate educational interest.

B. Officials of other schools in which the student proposes to enroll.C. Representatives of state and local government when auditing and evaluating federal education programs.

D. In connection with a student’s educational financial aid applications.

E. Governmental officials to whom information is to be reported under state law adopted prior to November 19, 1974.

F. Organizations which process and evaluate standardized tests.

G. Accrediting organizations for accreditation purposes.

H. Parents of dependent children, regardless of child’s age. I. In connection with a health or safety emergency.

J. As directory Information

Under the ESSA (Every Student Succeeds Act) legislation, secondary school students and/or the parents of a student may request that the student’s name, address, and telephone listing described previously not be released without prior written parental consent. As a school district, it is our responsibility to notify you as parents of this option. Therefore, at registration, all parents will be provided a form to request that the information not be released. Student records are reviewed and inappropriate, outdated material removed periodically, but at a minimum when a student moves from elementary school to middle school and from middle school to high school and when a student transfers out of the district. Those records not of permanent importance are destroyed within three years of graduation or discontinued attendance. Students and parents may file with the Department of Health, Education, and Welfare complaints concerning alleged failures of the school district to comply with federal legislation dealing with student records. Correspondence shall be addressed to: The Family Educational Rights and Privacy Act Office, Department of Health, Education, and Welfare, 300 Independence Avenue, S.W., Washington, D.C. 20024.